Priority Points System

Priority Points Space Assignment Procedures

IBIE is going to conduct an Online Space Selection for the 2016 Exposition. This puts the final space location decision squarely in the hands of the exhibiting company.

 PRIORITY POINT ACCUMULATION PROCESS

All current ABA, BEMA and RBA members, as well as past IBIE exhibitors, have a special Priority Period to select space. Each company will be assigned “Priority Points” based on several criteria:

Loyalty Program:
One point will be awarded for each show in which a company participated from 1977 – 2013.

Number of years of active membership:
Based on ABA, BEMA and RBA membership records, each member company will receive one priority point for every year that it was an active member for the period 1988 – 2014. (Membership is only tracked for one association. Points will not be combined if a company is a member of two or more associations.)

Square footage totals in past IBIE shows (2001, 2004, 2007, 2010, 2013): 
Points are totaled for the five shows.
 100 – 400 sq.ft. = 1 point
401 – 1000 sq.ft. = 2 points
1001 – 2500 sq.ft. = 3 points
2501 – 4000 sq.ft. = 4 points
4001+ sq.ft. = 5 points

NOTE: Each of these criteria points are also assigned on a “weighted” factor, in the order of square footage, shows and membership.

In the case of two or more companies having the same number of Priority Points, the size of the exhibit booth contracted for in 2013 will be used as a tie-breaker.

 Caveats:

  • We are not able to combine priority points for companies that have merged or been bought out. Only the records of the existing company member will be used for the priority point total.
  • Companies selecting space for their divisions, subsidiaries, et al, will only be able to use the Priority Point total for the existing member, regardless of whether a subsidiary happens to have a higher point total.

The IBIE Committee reserves the right to make adjustments in the Priority Point program, and its decision is final and binding.

 IBIE 2016 FLOOR PLAN SPACE SELECTION POLICIES

  1. ABA, BEMA and RBA member companies and past exhibitors will choose booths in the order of their Priority Points and are free to select any space(s) that are currently unoccupied – at the date and time of their assigned calls.
  2. Combinations – If an exhibitor wishes to combine two or more booths, it
    a) has to buy the aisle between two spaces – if islands.
    b) has to leave a “saleable” size space if not taking the entire area. Any linear space combination is acceptable provided there is still “saleable” space remaining.
  3. “No Combination Zone” – Shaded areas/booths on the floor plan are in the “no combination zone.” To maintain optimum sight lines and broader exposure for more companies at key focal points, these booths may not be combined to obtain a larger island configuration.
  4. Dividing spaces – When an exhibitor wants a specific space but with different dimensions,
    a) Initial space can only be divided if there is still “saleable” space remaining. In many circumstances (depending on the size of the original space) the booth cannot be reduced more than 50% of original size.
    b) For larger islands where the exhibitor wants to reduce the space but leave it as an island, there must be a “saleable” size island available.
  5. Reconfiguration of the layout – When reviewing the space sizes being requested, Show Management can enlarge or reduce the width of the existing space(s) provided that the affected space still maintains appropriate traffic flow and minimum jogged aisles e.g. If an exhibitor needs to have a 40 ft wide space, but there are only a series of 20 ft wide spaces in that row, we can enlarge several of the 20 ft wide spaces along the row.
  6. Columns – To the best of our ability, the original layout was designed to reduce the number of columns that would be in any exhibit space. If a company does take space with a column to get the required total square footage, the amount of space (footpad) of the column can be removed from the invoice. Column dimensions vary per hall.
  7.  Cross Aisles – The initial layout was designed with several major cross aisles that can not be crossed by any booth configurations, especially those flowing East-West in the Central Hall and North-South in the North Hall.
  8. Low Ceiling Areas – There are several areas in the Central and North Halls that have lower ceiling height clearance due to overhangs. Please note this designation when selecting space.
  9. Last-In, First-Out – Booths with asterisks in them are located near freight delivery doors and therefore are not available for set up until the morning of Friday, October 7, 2016, and must be ready for dismantling/removal immediately at the end of the show on Tuesday, October 11, 2016.